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January 14 2024 Somnoware Release Notes

Rachel Mitchell
Updated

January 2024 Release Notes

New features released in Somnoware in addition to the continuous optimization of existing capabilities and performance improvements:

Key Features

  • Timeframe Selection for Consult Refresh Button.
  • JWT token expiry notification.
  • Enhanced Procedure Code Management for Interpretation Action.
  • Set up PAP progress note - Additional Spacing requested.
  • Changes in the DME Rx form.
  • Implemented Physician pool configuration.
  • UI changes for NOX T3s check out.
  • Added edit scored report option for Ericom View PSG Workflow.
  • Added workflow tags to filter the status when the study goes through Checked in Upload pending status.

Details

Timeframe Selection for Consult Refresh Button

Users can now choose from a range of predefined timeframes when refreshing consult data. This feature aims to streamline the process of retrieving information within a specified period.

  • 15 Days: Quickly view consult data from the past 15 days for a more recent snapshot.
  • Last Month: Retrieve consult information from the entire previous month for a monthly overview.
  • Last 3 Months: Access consult data spanning the last three months for a more extended historical perspective.
  • Last 6 Months: Extend the timeframe to the last six months for a comprehensive half-year overview.
  • 1 Year: Retrieve consult data from the past year to analyze long-term trends and patterns.
  • Custom Date Range Selection: For ultimate flexibility, users can choose a custom date range to precisely define the timeframe they want to explore.

How to Use:

  1. Open the Progress Note Pop-Up.
  2. Click on the Consult dropdown.

JWT token expiry notification

If, for any reason, Somnoware encounters difficulty connecting with CPRS, you will now receive a notification

Notification Message:
"SOMNOWARE NOTICE: Unable to Connect with CPRS"

To restore seamless connectivity, follow these steps:

  1. Logout from Somnoware.
  2. Sign back in to Somnoware.

Enhanced Procedure Code Management for Interpretation Action

This enhancement specifically addresses concerns related to Procedure Codes during the Interpretation action.
To streamline and safeguard the coding process, we have implemented a default association of Procedure Codes to study types during the Interpretation action. The starting "default" associations are as follows:

  • HST Diagnostic Individual/Group: 95806
  • HST PAT Individual/Group: 95800
  • AST NPSG: 95810
  • AST CPAP/BIPAP/ASV: 95811
  • AST Split Night CPAP/BIPAP: 95811
  • AST MSLT/MWT: 95805 User Flexibility: If a user chooses to modify the Procedure Code during interpretation, the system will now save their preferences. This means that the changed code will be associated with that specific study type for future interpretations, offering a personalized and flexible approach.

Set up PAP progress note - Additional Spacing requested

Implemented improvements to ensure that notes sent to CPRS from Fargo are well-formatted, enhancing the overall presentation of information.

 

Changes in the DME Rx form

In this release, we have introduced significant enhancements to the DME Rx form to offer a more versatile and user-friendly experience. The key updates are as follows:

  1. We understand that therapy needs can vary widely among patients. To better cater to these diverse needs, we have implemented several new therapy modes. These modes provide healthcare providers with a broader range of options to select from when configuring their treatment plans.
  2. Upon selecting "Generate Order" from the patient profile, an Rx pop-up will be opened. In this pop-up, users can conveniently choose the therapy mode that best suits the patient's condition. The interface is designed to be intuitive, making it easy for healthcare providers to select the appropriate therapy mode.
  3. Implemented new therapy modes include:
    1. iVAPS (Intelligent Volume-Assured Pressure Support): This mode provides adaptive pressure support that adjusts to the patient's unique respiratory needs, ensuring optimal therapy delivery.
    2. iVAPS Auto EPAP (Auto Expiratory Positive Airway Pressure): This mode combines the intelligence of iVAPS with an auto-adjusting EPAP to enhance patient comfort and therapy efficacy.
    3. Auto ASV (Auto Adaptive Servo-Ventilation): Auto ASV offers automated adjustments of inspiratory and expiratory pressures to address complex sleep apnea conditions.
    4. Auto Bi-level: This mode allows for automatic changes in pressure settings during therapy, optimizing treatment for patients with varying needs.
  4. In addition to the introduction of new therapy modes, we have fine-tuned the device settings to align with each therapy mode's specific requirements. This ensures that the device is configured optimally for the selected therapy mode.

Option to configure Physician pool

We have introduced a new feature in the user interface (UI) to enable the configuration of the Physician pool. Here's how to access and use this feature:

  1. Accessing Physician Pool Configuration: To begin, navigate to the configuration page. Choose the relevant Organization (Region) and click on the "Physician Pool" tab.
  2. Creating a New Pool: Users can create a new pool by selecting "Create New Pool." After creating a pool, give it a name to identify it.
  3. Adding Physicians to the Pool: To populate the pool, add physicians by selecting "Add Physician." This allows you to associate physicians with the created pool, making it easier to manage and organize medical personnel.
  4. Deleting a Pool: If needed, there is also an option to delete a pool. This feature provides flexibility in managing and adjusting physician pools.                           

System communication feature: Setting up internal communication

We have introduced a new feature that allows you to establish internal communication within your organization, enabling the system to send email notifications to Somnoware users at specific trigger points. Here's how to set up this system-generated email communication:

  1. Accessing System Communication: To get started, go to the configuration page. Select the relevant Organization (Region) and click on the "System Communication" tab.
  2. Configuring Communication Mode: On the "System Communication" page, users can activate the communication mode. You have three communication modes to choose from:
    • Email Alerts
    • Fax
    • Secure Email

If you enable "Email Alerts," you can then configure the trigger points for email notifications. This allows you to define when users should be alerted. Some examples of trigger points include "On Scoring Complete" and "On Ready to Interpret."

         3. Adding Recipients: The next step is to designate the users who should receive these alerts. Once you've added the required users, save the settings to apply them.

4. Fax and secure email: When you activate the "Fax" or "Secure Email" communication modes, users gain the capability to transmit patient documents and sleep study reports to referring doctors, DME companies, or patients. This functionality streamlines the process of sharing vital information with the relevant parties, improving the efficiency and effectiveness of your communication channels.

UI changes for NOX T3s check out

Available with SDI Version: 5.20.3.16 (As of 01/12/2024, 5.20.3.16 is awaiting approval from VA software center).

    1.  User Clicks on check out for a NOX T3s device.
    2. User can schedule manual study start time for a device.
    3. User can select “Unspecified” time as an option during check out similar to the option in NOX T3s UI.

               

Add edit scored report option for Ericom View PSG Workflow

    1. User clicks on View Tracing for viewing raw data.
    2. The study opens with SDI guided panel.
    3. User can click on Secondary option and select “Edit report” button.

    4. The report would open in Word and the user can edit the report. (Option would be available for Supported Sleepware). 

    5. Once updated click on Save & Close to update the changes to reflect in final report.

Add workflow tags to filter status when the study goes through Checked in Upload pending status

  1. Users can check the status of an HST study stuck in upload pending status from Pending scoring bucket.
  2. Any studies failing to upload will be tagged with the reason of failure and would represent the upload status.
  3. Users can filter tags and find out the cause of study upload failures.

 

List of all Auto generated tags: 

  • Import Failed
  • Analysis Failed
  • Upload Later
  • Report Generation Failed
  • Upload In Progress
  • Upload Failed
  • View Study Failed
  • View Report Failed
  • Incorrect Patient Info
  • Cancel check-in
  • Check-in Failed
  • Mark As Bad Study Failed

Added user comment field while selecting an option if the study is short/Not good.

When checking on a HST device, if the user cancels the upload, they can add a reason as to why the upload was cancelled. (Comments is non mandatory field).  

                     

 

Added schedule logs for study upload failures and studies stuck in checked in pending upload.

  1. User clicks on schedule and selects secondary options.
  2. User clicks on Show timeline.
  3. User can check new logs for studies stuck in Pending scoring queue and all auto generated workflow tags added log.

 

 

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