February 2024 Release Notes

New features released in Somnoware in addition to the continuous optimization of existing capabilities and performance improvements:

Key Features

• Copy interpretation preference from one physician to others
• Add a word to the spellcheck dictionary in the interpretation report module
• Timeline section in the DME portal
• Patient letter configuration
• Add Statements for Interpretation - PFT
• Column Sorting - PFT
• Custom date range for importing appointments in progress note
• Changes to Support Workflow and Contact Process (OCCHD)
• Block Orderless/Not Checked in studies being sent back to Cerner

Details

Copy interpretation preference from one physician to others

Implemented a feature to replicate custom interpretation templates, including content control/dropdown, from one physician to another.

1. Navigate to the Physician Preference module. Click on the meatball menu at the top right and select the “Copy preferences” option.
   
2. Choose the appointment types to be copied and select the physicians to whom it should be applied. Click “Save.”
   
3. This will duplicate the preferences/templates, including custom templates (if enabled). Additional formatting features such as content control will also be replicated.

Add a word to the spellcheck dictionary in the interpretation report module

In the interpretation report editing module, we have implemented a feature to add a misspelled word to the dictionary.

1. Click on the word that is highlighted with a red underline as a spelling error.
2. Select the "Add word" option. This will add the selected word to the user's dictionary, and the application will no longer flag it as a spelling error in the future.

Timeline section in the DME portal

We have implemented a timeline feature on the View Order page in the DME portal.

1. Navigate to the DME manager and open an order.
2. On the View Order page, you'll find a Timeline section on the right side, displaying all activities related to that order in descending order of date.
   
3. Users can gain insights into the order's journey from this timeline.

Patient letter configuration

Access the Patient Letter functionality through Configuration → Facility → Patient Communication → Patient Letter.

1. List View:
   • Upon navigating to Patient Letter, a comprehensive list of all existing patient letters is displayed.
   • If no letters are added, the list will be empty. 
     
2. Searching and UI Filtering:
   • Enhanced user experience with searching and UI filtering options for efficient navigation through patient letters.
     
3. Secondary Actions:
   • Edit:
     • Modify existing patient letters.
   • Delete:
     • Remove patient letters from the system.
       
4. Adding a New Letter:
   • When creating a new patient letter, the default title will be “New Letter”.
   • While editing, the title will reflect the name of the letter being modified.
     
5. Dynamic Data Point Integration:
   • Easily enrich your patient letters by incorporating relevant data points.
   • During message composition, access data types on the right side and seamlessly integrate them into the message body by clicking on the desired data point.

Add Statements for Interpretation - PFT

Added ability for user to add additional canned statements for utilization in PFT Interpretation.

1. User will navigate to the Physician Study Manager and start a PFT Interpretation.
2. User will type a custom statement preferred to be saved to the user’s profile.
3. User will highlight the statement and select “Save Statement” to add the statement to the user’s profile.
4. Statement will now be available in the Add Statements and @ shortcut.

Column Sorting - PFT

Feature added in Physician Study Manager (PSM) for PFT Diagnostics to allow sorting by Patient Name and Study Date.

1. User will navigate to the PSM and select “PFT Diagnostics”.
2. User can utilize sorting arrows on the Patient and Study Type.

Custom date range for importing appointments in progress note

Upon completing an encounter (Checkout, study upload, interpretation etc), a progress note window pops up with the added ability to import appointments based on specific date ranges into progress notes.

Date Range Options: Users now have the flexibility to import appointments based on predefined date ranges, including:

• 15 Days: Imports appointments from the last 15 days.
• Last Month: Imports appointments from the last 30 days.
• 3 Months: Imports appointments from the last 90 days.
• 6 Months: Imports appointments from the last 180 days.
• 1 Year: Imports appointments from the last 365 days.
• Custom: Allows users to select a specific date range. By default, this is set to 60 days in the past and 10 days in the future.

Changes to Support Workflow and Contact Process (OCCHD)

The support process for VA users will now be centralized within the Office of Connected Care Help Desk (OCCHD) for initial triage and resolution, when applicable. Given that many reported issues start with authentication processes like SSO, OCCHD's collaboration with teams such as IAM enables streamlined fixes without immediate involvement from Somnoware Support.

VA users will now contact OCCHD Support first for assistance.
OCCHD Support will handle user inquiries and attempt to resolve issues. If unable to do so, they will escalate the matter by submitting a ticket to Somnoware Support.

Changes in Somnoware Web APP:

Regular VA Users: When clicking "Contact Support" in Somnoware, they will be directed to reach out to OCCHD Support. A message will guide them to the OCCHD support portal, along with contact details.
OCCHD Support Users: When clicking "Contact Support" in Somnoware, they will retain access to existing support options.

Block Orderless/Not Checked in studies being sent back to Cerner

1. Order ID Verification: Somnoware verifies the presence of a Cerner order ID before finalizing a study. On finalizing or signing a study, if there are not orders assigned to patient, the following message is displayed: “No order found for this study, please create an order in the EMR first.”
   
2. Assign Order: If there are orders added against the patient and no orders are assigned for the study, assign order window pops up. User would be able to select an order from the list.